Bids & Tenders Administrator (1262)

Role: Bid and Tenders Administrator

Location: Location independent -We offer Choice based working that gives you the opportunity to work from a UK location of your choice, we also offer various Konica Minolta office and Regus office spaces across the UK. You may be required to travel to a customer at the needs of the business.

Package: £26,000 plus 10% bonus.

• 26 days holiday, plus bank holidays, and the option to purchase more days if needed
• Access to training and development opportunities, along with license with award winning learning content provider. 
• Enhanced family leave
• Life assurance options
• An extra paid day off to focus on your mental health
• A generous pension plan, invest your contributions to maximise your pension pot
• Discounts on activities, technology and restaurants
• An extra paid day off to dedicate to volunteer projects
• An independent employee assistance programme for all employees and their immediate family, giving 24/7 access to experts in health & wellbeing

We are seeking a Bid and Tenders Administrator to join our team at Konica Minolta!

As a Bid and Tenders Administrator at Konica Minolta, to support the end-to-end management of tender opportunities and bid submissions. This role is pivotal in ensuring the smooth coordination of bid-related communications, document handling, and internal engagement across the business. 

Key responsibilities include:

• Manage the Bids and Tenders inbox, triaging emails and calls to appropriate teams.
• Log new opportunities, pre-market engagements, and customer updates into SharePoint and notify relevant sales teams.
• Maintain and update SharePoint and network drive records, ensuring consistency in naming conventions and reference numbers.
• Respond to customer and internal sales enquiries via phone, email, and Teams.
• Submit quotes and tender responses to customers in line with deadlines.
• Access customer portals to retrieve documents, clarifications, and submit responses.
• Track and update bid progress, including wins, losses, withdrawals, and clarifications.
• Maintain the portal password document and ensure credentials are up to date.
• Create and distribute weekly bid activity reports.
• Coordinate with sales teams to assign opportunities based on territory using CRM and internal spreadsheets.
• Send deadline reminders and manage bid calendars.
• Handle customer feedback requests and insurance certificate submissions.
• Process and forward invoices to Accounts Payable.
• Support the Bids Tenders and Framework Manager with no-bid rationale forms and customer notifications.
• Attend to event and site visit invitations, ensuring appropriate sales team members are informed.
• Monitor SharePoint for upcoming deadlines and ensure timely action.
• Manage Requests for Information (RFIs) and clarification questions from customers and sales.
• Distribute relevant documents and updates from customers to internal stakeholders.

What you can expect from our hiring process?

Stage 1
📲 Screening call with a member of our Talent Acquisition team and a chance to get to know you better.
Stage 2
💻Teams interview with the hiring team.
Stage 3
👏Our Talent Acquisition team will be in touch to make an offer and should you accept our HR operations team will take care of you from there on in.

We would love to hear from people who ...

• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office and SharePoint.
• Experience with CRM systems and document management.
• Ability to manage multiple deadlines and prioritise effectively.
• Attention to detail and a proactive approach to problem-solving.
• Previous experience in a bids, tenders, or sales support environment is desirable.

Don't meet every single requirement?

Studies have shown that women and people from ethnic minorities are less likely to apply to jobs unless they meet every single qualification. At Konica Minolta we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for us!

We are  an equal opportunities employer. Please let us know on your application or email us at recruitment@konicaminolta.co.uk if there's any adjustments, we can make that would be helpful for you.

Additionally, we are open to discussing flexible working arrangements and job-sharing opportunities. If you are interested in this great opportunity, we encourage you to apply today or reach out for a confidential discussion. We look forward to hearing from you!

ESG Initiatives at Konica Minolta

A global company with more than 39,000 employees in 150 countries, Konica Minolta takes its environmental, social and governance responsibilities seriously. We aim to be a robust and innovative company that keep evolving and contributing to the sustainable growth of society and individuals, and we use an ESG framework to navigate our efforts and obligations.

Take a look at our sustainable development goals here https://www.konicaminolta.co.uk/en-gb/corporate-information/esg

 Please note, if we receive sufficient interest in this role we reserve the right to close the vacancy early, so if you're interested in the role we would encourage you to apply as soon as possible to avoid missing out on the opportunity